Set up your operation one step at a time. Every screenshot is the real OpDesk app.
Put guides, rangers, trackers and front-of-house on the roster in under a minute. Once added, they are ready for shifts, leave and certifications.
See the stepsGive each person their own sign-in and the right level of access. They get an email invite and set their own password.
See the stepsRecord licences and qualifications once and let OpDesk flag every expiry before it lapses.
See the stepsAdd the vehicles you run, with registration and capacity, so you can assign them to any booking.
See the stepsSet up each room, chalet, tent or campsite with its nightly rate and capacity.
See the stepsCapture the guest, the trip and the price, then assign your guide, driver, vehicle or room, all in one form.
See the stepsAdd a booking form to your own website. Guests see open dates and seats left per departure, and every request lands in OpDesk as a pending booking.
See the stepsEnquiries from your ZAtours and Route22 listing arrive in OpDesk. One click turns an enquiry into a booking that is already filled in.
See the stepsTurn any booking into a pro forma or tax invoice in a few clicks, then record deposits and payments as they come in.
See the stepsKeep every rifle in one register with its serial number, licence, responsible person and safe location. Licence expiry dates feed straight into your compliance reminders.
See the stepsLog every service and repair with cost and odometer reading. The next service due date becomes a reminder in your compliance centre.
See the stepsSee every licence, permit, certificate and insurance policy in one place, with counts for what expires in the next 7, 30 and 60 days.
See the stepsQuote a client before they commit. Build it line by line, then turn the accepted quote into a booking or a pro forma invoice in one click.
See the stepsPlan who is on duty and when, and keep an approved record of annual, sick and family leave.
See the stepsConnect your own PayFast account and guests can pay a deposit or the full amount from their booking link. The money goes straight to you.
See the stepsAdd each tour, drive or stay once with its prices, departure times and seats. Bookings price themselves and guests can book online.
See the stepsAssign guests to rooms, see every room night by night and keep housekeeping on track, all in one place.
See the stepsEvery OpDesk plan includes a listing on the ZAtours and Route22 travel directories. Guests find you, enquire or book, and it all lands in OpDesk.
See the stepsMake a checklist once for each vehicle or room, then print it with tick boxes and a checked-by line, so nothing gets left behind.
See the stepsSet up a schedule once and OpDesk issues and emails the invoice every month or year, then schedules the next one.
See the stepsGet a morning digest, reminders before every booking and expiry warnings, and let OpDesk remind your guests for you.
See the stepsList the equipment that lives on each vehicle, its condition and when it was last checked, so nothing goes missing.
See the stepsWrite your rules and procedures once, then download a branded handbook PDF for new and existing staff.
See the stepsRecord each person’s pay once and see gross pay, take-home and true cost to company, with raises kept as history.
See the stepsStore each operator and supplier once, with their billing details, then invoice them in one tap.
See the stepsSet up clients and prices once, then every delivery order shows its real cost and profit, and each client gets a running statement.
See the stepsLink each room’s calendar both ways with Airbnb and Booking.com, and see every channel’s bookings on one OpDesk calendar.
See the stepsDraw your boundary, blocks, fences, roads and water points once. Every team member sees the same reserve map, with distances and areas worked out for you.
See the stepsGive each team leader their own login and vehicle, then list their volunteers, workers and researchers underneath, no login needed for the crew.
See the stepsLog sightings, tracks, signs and outings as they happen. OpDesk turns your team's field log into a written monthly report, ready to copy or print.
See the steps